AI Quoting for Sign and Print Shops
Artwork in. Proof, price and quote out. Your agent handles materials, production, finishing and installation costs in your shop software—and sends the customer a quote.
Works using
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No new system.No integrations.
quoted while they're still deciding ↗
- Overall12' × 2' 6"
- Letter height18"
- FaceWhite acrylic, copper vinyl
- MountRaceway, 8' 0" AFF
- Front-lit channel letters, 18", 11 letters6,820.00
- Painted raceway, 12 ft456.00
- Copper vinyl faces340.00
- Install with bucket truck980.00
- Permit & drawings425.00
Can the letters be bigger?
Yes. At 22 inches the sign is 14 ft wide, still within your frontage. That adds about $1,450. Want me to send that version?
- 01Request
- 02Proof
- 03Materials & labor
- 04Quote
- 05Answers
Instant quotes. Win more deals.
The first good quote usually wins the job. Your agent sends it while the customer is still deciding.
- Request sits in the inbox
- Quote goes out End of the week
- Deal lost. The customer went with Tuesday's quote.
With your agent✦ Instant- Picked up the moment it lands
- Drawn, priced, approved, sent same day
- First in the inbox. Deal won.
From artwork to a priced proof
- What comes in
- Start with artwork, finished dimensions, quantities and installation details. A site photo helps your designer review placement for a sign job.
- How the quote is built
- The agent prices the specified substrate, print or fabrication work, finishing and installation using your shop’s rates and quote template.
- What gets done
- A quote with each product, proof revision, quantity and price, sent to the customer. The agent answers the next questions from the quote and your shop’s job details.
- Example request
- A customer requests two mounted lobby signs and 40 window decals. Using the supplied site details, the agent separates the products, prices material, finishing and installation, and sends one itemized quote.
Quoting for sign & print shops is messy
- Quote by Friday. The customer went with Tuesday
- Proof before price. Design hours nobody pays for
- Forgotten install. Lift, permit, electrical
- Vinyl and ACM prices. Moved since the last order
An agent that handles the messy parts your way.
- 01Proof sells the jobLogo on their building
- 02Square feet and inchesPriced from the layout
- 03Install is half of itLift, height, power
- 04PermitsCity and landlord
- 05RevisionsEach one re-priced
Every quote, by hand. Agents should!
- ManualAgent Read request
- ManualAgent Site photos
- ManualAgent Measure wall
- ManualAgent Lay out proof
- ManualAgent Materials
- ManualAgent Print & cut time
- ManualAgent Install & lift
- ManualAgent Permit
- ManualAgent Key the quote
- ManualAgent Send proof
- ManualAgent Revisions
No new system. No integrations.
You're not buying software. You're adding an agent that uses the software you have.
- Your screens It uses your CAD, quoting system and inbox with keyboard, mouse and screen.
- Nothing to connect No API projects, no new software, no data migration. Your systems stay as they are.
- Built by talking Explain your process like you'd train a new hire. It learns by doing a real quote.
- You approve Drawings, prices, discounts, sends. Wherever you want a person, it stops and asks.
- Every run on record Screenshots, values read, prices used and who approved, for every quote.
Hand the whole quote to an agent
- Reads the request
- Lays out the proof
- Prices the job
- You approve
- Sends proof & quote
- Handles revisions
- Customer approves
- Opens the work order
Agent does itYou decide
Any artwork in. A priced proof out.
Logo file, storefront photo, a sketch on paper. Your agent builds the proof and prices the job in your shop software.
What customers send
- Logo file
- Napkin sketch
- Storefront photo
- Survey notes
- Screenshot
- Overall12' × 2' 6"
- Letter height18"
- FaceWhite acrylic, copper vinyl
- MountRaceway, 8' 0" AFF
A logo file, storefront photo and site measurements become a properly sized proof, a material list and a quote in your shop software. How sketch-to-CAD works →
Five steps. One quote.
One job, start to finish: Copper Kettle Café, illuminated storefront sign.
- 01
It lays out the proof
Logo on the storefront photo, to scale, in your design software.
Proof · Copper Kettle- Overall12' × 2' 6"
- Letter height18"
- FaceWhite acrylic, copper vinyl
- MountRaceway, 8' 0" AFF
Channel letters on raceway
- 02
It prices the materials
ACM, vinyl, LEDs, raceway. Square feet from the proof.
shopVOX · price listItem From Price Channel letters, 18", lit Price list $62 / in Raceway, painted Price list $38 / ft Bucket truck, half day Rates $480 Sign permitLandlord approval needed City fee schedule $225 - 03
It adds labor and install
Print, cut, assemble, lift, permit. Your rates.
shopVOX · QuoteQuote Q-7764Copper Kettle CaféDraftDescription Qty Unit Amount Front-lit channel letters, 18", 11 letters 1 set 6,820.00 Painted raceway, 12 ft 12 ft 456.00 Copper vinyl faces 1 lot 340.00 Install with bucket truck 1 job 980.00 Permit & drawings 1 ea 425.00 50% deposit · production 3 weeks after permit$9,021.00 - 04
It sends proof and quote
One email, with an approve button and the deposit.
Gmail · New messageToJen Alvarez
SubjectYour sign proof and quote
Hi Jen, here's the proof on your storefront photo and the quote. The letters are 18 inches tall, readable from across the street. Approve with one click and we'll file the permit.
Copper Kettle proof + Q-7764.pdf
Send - 05
It answers the customer
Sizes, colors, permit time. Revisions logged.
Email · Copper Kettle CaféCan the letters be bigger?
Yes. At 22 inches the sign is 14 ft wide, still within your frontage. That adds about $1,450. Want me to send that version?
Answered from: Quote Q-7764, price list
Sign & print shops: every step
From the first request to the sent quote and follow-up. One agent, working across your software.
your process, from start to finish
- Request with logo & photo
- Read request, files, deadline
- Usable artwork?No → ask for vector file
- Lay out proof on site photo
- Take off materials from proof
- Price materials & machine time
- Add install, lift, permit
- Enter quote in shop software
- Over $5,000 or custom?Yes → you approve
- Send proof & quote
- Answer and handle revisions
- Revision changes price?Yes → re-quote, re-approve
- Customer approves proof
- Take deposit, file permit
- Work order to production
Agent does it You decide Rule check
Built around how you quote
Not a template. Your steps, your price book, your approvals.
- 01
Explain it once
Talk or type, like training a new hire. Hand over your SOP, price book and a few past quotes.
When a request comes in, first check: usable artwork? If not, ask for vector file.
Quoting SOP.pdf Price book 2026.xlsx 3 past quotes - 02
Watch it work
It works a real job on your screen. You correct it the way you'd correct a person.
Use the 2026 price book, not last year's.
Got it. Switched to 2026 and re-priced 4 lines.
Read requestDrawingPricing - 03
Save your process
A written procedure and a flowchart. Every run follows the version you approved.
- Read request, files, deadline
- Usable artwork?
- Lay out proof on site photo
- Take off materials from proof
- Price materials & machine time
- Add install, lift, permit
Change anything. Any time.
Any step, any rule, any approval. Say what changed. Approve the new version.
- Take off materials from proof
- Check this customer's historyAdded
- Artwork not vector?Changed
- Send proof & quote
- Customer approves proofRepeat customers: skip
- Over $5,000 or custom?
Add a step after “Take off materials from proof”: check this customer's history and flag anything unusual.
Step added
New rule: Artwork not vector → ask for a file.
Rule changed
Repeat customers under the limit don't need my approval anymore.
Approval changed
Saved as version 4. You approved it. The next run follows it. The last runs keep the version they ran on.
Your rules. Exactly.
Written once in plain English. Followed every time.
- Artwork not vector? Ask for a file
- Mounted over 14 ft? Add the lift
- Revision changes price? Re-quote first
Never, on any run
- Promise a permit date
- Send a proof without a quote
- Use artwork you weren't sent
- Start without a deposit
Approvals, where you want them
It stops and asks you.
What it built, what it checked, what looks off and what it suggests. Approve, edit, reject, or take the wheel.
from your desk or your phone ↘
Send the Copper Kettle proof and quote?
You approve every illuminated sign before it's quoted.
Agent suggests: Approve and sendOne item needs a look. Everything else checked out.
QUOTE Q-7764 · Copper Kettle Café
Proof12' × 2' 6" · 18" letters
Letters11 × 18" · $62/in
InstallBucket truck, half day
PermitCity $225 · landlord approval needed
Margin44% · floor 40%
Total$9,021.00
Review notes
- Sign width fits the storefront in the photo
- Lease may require landlord approval for signs
- Opening date leaves 6 weeks: enough for permit
Your team, before and after
| Today | With your agent | |
|---|---|---|
| Proof & quote | End of the week | Same day |
| Your designer | Free proofs | Paid design work |
| Install costs | Sometimes forgotten | Always priced |
| Revisions | Price unchanged | Re-priced each time |
One quote, start to finish
if you wish to see it in action!
How many hours can you get back?
Your volume, your times, your labor cost. Estimates, not results.
Quotes × (minutes today − minutes with the agent) ÷ 60 × hourly cost
These are example assumptions, not results. Example for a full-service sign shop: minutes cover the proof, pricing, entry and sending. Use your own numbers.
What should a print or sign estimate specify?
- Each product’s requirements
- Split mixed requests into their products, sizes and quantities. Capture substrate, artwork requirements, finishing and the due date. Missing units or an unclear material choice go back for clarification.
- The production costs
- Use the calculators and rates already configured for your shop. Agree how setup, print runs, waste, finishing, installation and minimum charges enter the estimate. Your team approves the production method and unusual jobs.
- Proof and installation scope
- Identify the artwork or proof revision associated with the draft. Include the mounting, access and electrical work your team has confirmed. Keep proof approval and permit or landlord requirements visible before release.
- Try it on your work
- Start with one repeatable product and several completed jobs. Include a quantity break and missing finishing details. Compare time to a sent estimate, omitted charges and how often your exception rules need someone to step in.
Questions owners ask us
Can quotes run fully automatically?
Yes. Once your process is configured, LaunchAI runs the quote from start to finish: reads the request, prepares the drawings or job details, applies your prices, builds and sends the quote, and handles follow-ups in your existing software.
Can a sign and print shop pilot quoting automation with one job type?
Start with a repeatable job such as window decals. Bring sample requests, approved material and labor rates, finishing rules and the quote you expect. Agree how the workflow should flag missing artwork dimensions, rush requests or rates that need review.
Can it make proofs?
It lays out the customer's artwork on their site photo in the design software your team uses, to scale, using your proof template. Your designer still does custom design work.
Does it work in shopVOX or Corebridge?
It works the screens your team uses, under their login. We confirm the exact steps on your version before a pilot.
How are install and permits priced?
From your rules: lift by mounting height, crew hours by sign type, electrical by distance to power, and the city's permit fee schedule. Anything it can't see from the photo, it asks.
Which sign should we quote first?
Bring one sign request and the quote you sent.
no new system. no integrations. ↗