Procurement Agent · Manufacturing

MRP signal in. Parts on time.

Releases, RFQs, POs, acks and invoices, worked in the ERP you already run.

Get demo See every step

Today

You do everything. Agents should!

  1. ManualAgent Read MRP run
  2. ManualAgent Check budget
  3. ManualAgent Send RFQs
  4. ManualAgent Bid tab
  5. ManualAgent Key the PO
  6. ManualAgent Chase acks
  7. ManualAgent Check need dates
  8. ManualAgent Post receipt
  9. ManualAgent Match invoice
  10. ManualAgent Code PPV
  11. ManualAgent Pay

How many hours can you get back?

What it costs

Where money is lost.

  • Line down A $1 seal, five days late
  • Price variance Old quote, new invoice price
  • Short shipments Billed 240, received 228
  • Lost discounts 2/10 net 30, gone

The solution

No integrations. No babysitting.

The agent works your screens like a trained employee, by your rules.

The solution

Hand the whole cycle to an agent

1 agent
  1. Reads MRP signal
  2. Levels bids
  3. You award
  4. Keys PO
  5. Checks ack dates
  6. Posts receipt
  7. Matches invoice
  8. You release pay

Agent does itYou decide

How it works

Five steps. Zero re-typing.

  1. Step 1

    It reads the MRP run

    Job, part, revision, need date. Repeat suggestions caught.

    Inbox

    MRP run 11/02 · Plant 1

    Job 24-1187 · 3 purchased parts, on site by 11/19

    Checked request

    ✓44-0915 rev B shaft seal · 240 EA

    ✓31-2207 rev C end cap, anodized · 120 EA

    ✓52-3310 rev A stepper motor · 60 EA

    ✓No duplicate open PO

  2. Step 2

    It levels the quotes

    Unit price, freight, lead time. Landed cost side by side.

    Quotes received

    PDFHalvorsen Finishing$4.62/EA, freight incl.

    PDFKestrel Anodize$4.40/EA + $60 freight

    PDFRidgeline Coatings$4.48/EA, freight incl.

    Landed cost per each · 31-2207 rev C end cap · 120 EA

    Halvorsen Finishing $4.62 Best on time
    Kestrel Anodize $4.90 10 days
    Ridgeline Coatings $4.48 Misses 11/19 need date

  3. Step 3

    It keys the PO in your ERP

    Linked to the job, then reopened to check every field.

    PO ENTRY    PO#: 70418

    VENDOR: BRIGHTWATER SE

    LN PART   QTY  COST

    01 44-0915 240 EA $283.20

    ▌

    Green screen

    Epicor Kinetic

    PO 70418Emailed to supplier

  4. Step 4

    It checks the promise against the job

    A late ack reaches the planner the day it lands.

    NOVEMBER

    SMTWTFS 12345678910111213141516171819202122232425262728293031

    Need datePromised

    Corvane Motion · PO 70419

    Ships 11/24. Job 24-1187 needs 60 motors on site 11/19.

    Earliest is the 24th.

    To your buyer

    PO 70419 will land 5 days late. ExpediteSwitch supplier

  5. Step 5

    It catches short shipments

    PO, packing slip, invoice. Pay only for what arrived.

    POQty 240
    ✕
    Packing slipQty 228
    ✕
    InvoiceQty 240
    HeldBilled 240. Received 228. On your desk with the slip.

The full process

Manufacturers: every step

What the agent does, where you decide, and the rules it checks.

  1. MRP signal or request
  2. Check budget & approval limit
  3. Approver signs
  4. On a blanket PO?
    No → send RFQs
  5. Release or send RFQs
  6. Level bids to landed cost
  7. Buyer awards
  8. Key PO in ERP & email it
  9. Ack matches the PO?
    No → call supplier
  10. Watch promise vs need date
  11. Post receipt from packing slip
  12. Read the invoice
  13. 3-way match in tolerance?
    No → hold for review
  14. Post & code (GL, PPV)
  15. Vendor cleared?
    No → verify W-9, bank
  16. Build run by discount date
  17. You release payment
  18. Paid & remitted

Agent does it You decide Rule check

Built for you

Manufacturing procurement

  1. 1MRP & blanket POsDaily releases against blankets
  2. 2Acks vs. need datesPromise dates drift, lines stop
  3. 3Dock receiptsPacking slips, short shipments
  4. 4Supplier portalsInvoices & ASNs locked away
  5. 5PPV & standard costPrice changes hit margin

Your controls

Your rules. Exactly.

Written once in plain English. Followed every time.

  • Revision differs from BOM? Hold for the buyer
  • Promise after need date? Alert the planner
  • Invoice above PO price? Hold, show the PPV

Never, on any run

  • Order an unreleased revision
  • Swap in an alternate part
  • Approve a requoted price
  • Move a job date
  • Count a promise as stock

When a rule says no

It stops and asks you.

Every held item lands in one queue with the documents, the values read and the rule that fired.

Approvals · 4 waiting
  • Send RFQsOn a blanket PO? 2 min
  • Call supplierAck matches the PO? 14 min
  • Hold for review3-way match in tolerance? 1 h
  • Verify W-9, bankVendor cleared? 3 h

RUN-2291

Send RFQs

RuleOn a blanket PO? No

Source PDFPO as savedRule result

I stopped here. Everything I read is attached. Your call.

ApproveSend back

The difference

Your team, before and after

Your team today and with the agent
TodayWith your agent
MRP suggestions Worked line by line Read with job & date
Expired quotes Found on the invoice Requoted before the PO
Late promises Found at the dock Flagged same day
Short shipments Spotted if checked Held at match

Your existing systems

No new systems!

The agent runs where you work.

ERP

  • Epicor
  • SAP
  • Oracle
  • NetSuite
  • Dynamics 365
  • Infor SyteLine
  • Sage 100/X3
  • Acumatica
  • SYSPRO
  • Plex
  • Global Shop
  • JobBOSS/E2
  • QAD
  • QuickBooks
  • Fishbowl
  • AS/400

Supplier portals

  • SAP Ariba
  • Coupa
  • Amazon Business
  • Grainger
  • McMaster-Carr
  • Fastenal
  • BILL
  • AvidXchange

Inbox & documents

  • Excel
  • Outlook
  • Gmail
  • Teams
  • SharePoint
  • Acrobat / PDF
  • DocuSign
  • Scans & photos

Screens differ by version and setup; we confirm the exact steps on your system before a pilot. Logos and product names identify systems only and belong to their owners; they do not imply a partnership or endorsement.

Your numbers

How many hours can you get back?

Your volume, your times, your labor cost. Estimates, not results.

165staff hours per month returned to buying work
$8,580labor capacity per month
$102,960labor capacity per year

Purchase suggestions × (minutes today − minutes with the agent) ÷ 60 × hourly cost

These are example assumptions, not results. Example assumptions for a mid-size plant: minutes cover checking the suggestion, pricing, PO entry and reading the acknowledgment. Swap in your own counts and timings.

Demonstration

Watch recorded runs

This recording is a sales-side workflow: preparing a customer quote in Epicor Kinetic. It does include a real purchasing check, where the agent finds an expired supplier anodize price, raises a supplier RFQ and waits for a buyer to approve the new price in Teams. It does not show MRP suggestions, PO creation or supplier acknowledgments; those are in the planned recordings above.

FAQ

Questions buyers ask us

Does it replace MRP?

No. Your MRP still decides what to buy and when. The agent picks up the approved suggestions and does the purchasing work after them: checking revisions and prices, entering POs and comparing supplier dates to the job.

Can it work with on-prem ERP screens?

Yes, it can operate desktop and browser ERP screens in a signed-in user's session, whether the ERP is hosted or on your own servers. Menus and fields differ by version and customization, so we confirm the exact steps on your system before a pilot.

Who authorizes supplier changes?

Your people. A new price, a different supplier or a changed quantity waits for a buyer whose limit covers it, and larger changes go to whoever your policy names. The agent records who approved and when.

What happens if the BOM revision changed after MRP ran?

The line stops and goes to the buyer with both revisions shown. The agent doesn't decide which revision to buy; engineering and planning do.

Will it reschedule a job when a part is late?

No. It tells the planner which part, which job and how many days the promise misses by. Rescheduling stays with planning.

Start with one job.

  • We build itYou show us the work once.
  • Start to finishDoes exactly what your team does.
  • No-risk trial$0 setup. See it work before you scale.

Bring one job and the purchase suggestions behind it.

Get demo