Rush hydraulic parts, matched to the thread
Stock checked, quotes compared by spec, the right part on order. You approve.
Today
You do everything. Agents should!
- ManualAgent Read repair notes
- ManualAgent Find the spec
- ManualAgent Check every branch
- ManualAgent Call suppliers
- ManualAgent Read quotes
- ManualAgent Compare threads
- ManualAgent Get approval
- ManualAgent Key the PO
- ManualAgent Call the counter
What it costs
Where money is lost.
- Wrong fitting JIC ordered, ORFS arrived
- Machine still down Customer waits another day
- Allocated stock pulled Another customer's unit taken
- Rushed approvals Signed without reading the spec
The solution
No integrations. No babysitting.
The agent works your screens like a trained employee, by your rules.
- Screen, mouse, keyboard It uses your apps the way your team does.
- Runs on your machines In your sessions, with the logins you give it.
- Rules decide, not the model Your limits, checked the same way every run.
- People approve Spend and exceptions stop for the right person.
- Every run on record Documents, values, approvals, saved records.
The solution
Hand the whole cycle to an agent
- Checks branches
- Sends inquiries
- Compares specs
- Specialist judges fit
- You award
- Keys the PO
- Tells the counter
Agent does itYou decide
How it works
Five steps. Zero re-typing.
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Step 1
It reads the repair
Equipment, thread, size and pressure, pulled from notes and drawings.
Inbox
Branch 2 counter
RO 30977 · machine down, need today
Checked request
✓1 EA HV-D03-4WE-24D valve
✓2 EA hose, 1/2 in 100R2AT, 48 in
✓3/4-16 JIC 37° male, both ends
✓No duplicate open PO
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Step 2
It chases every supplier
Approved suppliers asked at once. Slow replies get a follow-up.
Draft · to Dunmore Fluid Power
RO 30977 · quote needed today
Machine down. Can you quote 2 hose assemblies, 3/4-16 JIC 37° both ends, for pickup today?
- PO sent
- No reply, 2 days
- Reminder sent
- Buyer told if still silent
-
Step 3
It checks every thread
JIC, ORFS, NPT. Compared field by field, not by description.
Quotes received
PDFRennick Hydraulics$86.40/EA, JIC 37° ends
PDFOstrava Fluid Power$71.90/EA, ORFS ends
PDFDunmore Fluid Power$92.10/EA, JIC 37° ends
Landed cost per each · Hose assembly, 1/2 in 100R2AT, 48 in · 2 EA
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Step 4
It keys the will-call PO
Right part, right branch. Reopened to check both lines.
PO ENTRY PO#: 52617
VENDOR: RENNICK HYDRAU
LN PART QTY COST
01 HOSE 1/2 2 EA $86.40
▌
Green screenEpicor Prophet 21
PO 52617Emailed to supplier -
Step 5
It confirms the pickup
Ready by 2:00 pm, or the buyer knows now.
NOVEMBER
SMTWTFS 12345678910111213141516171819202122232425262728293031Need datePromised
Rennick Hydraulics · PO 52617
Valve and both hoses ready for will-call at 2:00 pm today.
Earliest is the 14th.
To your buyer
PO 52617 is on time. ExpediteSwitch supplier
The full process
Hydraulics and fluid power: every step
What the agent does, where you decide, and the rules it checks.
- Machine-down repair order
- Read spec from notes, drawing
- In stock, unallocated?No → source outside
- Inquire with approved suppliers
- Read each quote
- Thread type & size match?No → hold for specialist
- Pressure & dimensions match?No → hold for specialist
- Cert included if required?No → quote incomplete
- Meets will-call time?No → show buyer the gap
- Buyer approves supplier & spend
- Key will-call PO
- Reopen PO, send it
- Tell counter pickup time
- Part on its way
Agent does it You decide Rule check
Built for you
Built for fluid power
- 1Thread typesJIC, ORFS, NPT, BSPP, SAE
- 2Pressure ratingsCompared as numbers, not words
- 3Hose specsSize, class, length, ends
- 4Branch stockAllocated units stay put
- 5Spec PDFsEvery value linked to source
Your controls
Your rules. Exactly.
Written once in plain English. Followed every time.
- Thread differs? Hold for specialist
- Pressure below spec? Hold the line
- Required cert missing? Quote incomplete
Never, on any run
- Call two fittings equivalent
- Order a part off spec
- Edit the item master
- Pull another customer's stock
- Skip approval because it's urgent
When a rule says no
It stops and asks you.
Every held item lands in one queue with the documents, the values read and the rule that fired.
- Source outsideIn stock, unallocated? 2 min
- Hold for specialistThread type & size match? 14 min
- Hold for specialistPressure & dimensions match? 1 h
- Quote incompleteCert included if required? 3 h
RUN-2291
Source outside
RuleIn stock, unallocated? No
I stopped here. Everything I read is attached. Your call.
The difference
Your team, before and after
| Today | With your agent | |
|---|---|---|
| Spec lookup | Notes and memory | Read from the PDF |
| Thread check | Eyeballed under pressure | Field by field |
| Supplier calls | One at a time | Sent in parallel |
| Counter update | Phone call | Pickup time sent |
Your existing systems
No new systems!
The agent runs where you work.
Distribution ERP
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Epicor Prophet 21 -
Infor SX.e - Epicor Eclipse
-
DDI Inform -
NetSuite -
Dynamics 365 Business Central -
SAP Business One - AS/400
Supplier channels
- Supplier portals
- Supplier catalogs
- Email quotes
- Phone-backed approvals
Inbox & documents
-
Outlook -
Gmail -
Teams -
Excel -
Acrobat / PDF - Drawings
Screens differ by version and setup; we confirm the exact steps on your system before a pilot. Logos and product names identify systems only and belong to their owners; they do not imply a partnership or endorsement.
Your numbers
How many hours can you get back?
Your volume, your times, your labor cost. Estimates, not results.
Urgent sourcing requests × (minutes today − minutes with the agent) ÷ 60 × hourly cost
These are example assumptions, not results. Example assumptions: minutes cover stock checks, supplier inquiries, spec comparison and PO entry for one request. They are placeholders; substitute your own branch numbers.
Demonstration
Watch recorded runs
This recording is manufacturing sales quoting in Epicor Kinetic, not hydraulic parts purchasing. It is shown because it includes the agent spotting an expired supplier price, raising a supplier RFQ and waiting for a buyer to approve the new price in Teams. It does not show technical spec comparison.
FAQ
Questions buyers ask us
Can AI assess substitute fittings?
No, and the agent is built not to. It compares the thread, size, pressure and material fields of a quoted part against the requirement and highlights any difference. Whether a different fitting is acceptable is decided by your product specialist, and that decision is recorded.
Can it use technical PDFs?
Yes. It reads catalog pages, drawings and supplier spec sheets to pull the attributes it compares, and links each value back to the page it came from. If a PDF doesn't state a required attribute, the value is marked unknown and the quote can't be selected on that line.
Does it change the item master automatically?
No. The agent reads your item records and cross-references but does not create or edit them. If it finds a supplier number that isn't cross-referenced, it reports it so your team can decide whether to add it.
How does it handle same-day urgency?
It runs stock checks and supplier inquiries in parallel and puts the comparison in front of the buyer as soon as replies arrive. Urgency doesn't change the rules: a mismatched part still waits for technical sign-off.
Hand the next rush order to an agent.
- We build itYou show us the work once.
- Start to finishDoes exactly what your team does.
- No-risk trial$0 setup. See it work before you scale.
Bring a recent rush order and the quotes that came back for it.
Get demo